Administrative Assistant, US Medical Affairs, Specialty Care (Secondment - 12 Months)
On-siteNew York City, New York, United States
Job Summary
Coordinate administrative support for Medical Leads and team members, including travel arrangements, expense report preparation, and PT&E reimbursement compliance. Schedule and manage all team meetings, 1:1s, and department gatherings, handling logistics, agenda distribution, and virtual meeting coordination. Lead operational projects, manage Purchase Orders through Ariba, and maintain document resources on SharePoint and Teams channels. Assist with colleague onboarding and offboarding, update organizational charts, and support team engagement initiatives. Provide reception services and manage confidential information in compliance with Pfizer guidelines.
Required Qualifications
- High School Diploma
- 4+ years of experience as an administrative assistant or coordinator
- Candidates must be authorized to be employed in the U.S.
- This position requires permanent work authorization in the United States
Desired Qualifications
- Experience working at the executive administrative level at Pfizer
- At least 2 years with Pfizer
- Undergraduate degree (BS/BA) or equivalent experience
- Strong verbal and written communication skills
- Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, OneNote, CoPilot)
- Strong working knowledge of Pfizer applications including ePAY3, Ariba, and SharePoint
- SharePoint site management experience
- Excellent judgment and ability to work with confidential documents and information
- Strong interpersonal skills
- Problem solving ability
- Demonstrated ability to proactively carry out administrative functions proficiently and complete quality work in a timely manner
- Excellent attention to detail, time management, organization, and prioritization skills
- Expert knowledge and proficiency with general office procedures such as telephone reception, customer service, and e-mail etiquette
- Experience coordinating domestic and international travel
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