Administrative Assistant

Provide broad administrative support across the Pacific Institute for the Mathematical Sciences (PIMS) operations, coordinating communications and websites, programs and events, and finance. Works independently to support multi-stakeholder activities and contributes to day-to-day functioning. Responsibilities include creating promotional materials (Adobe InDesign, Canva), drafting and formatting the PIMS newsletter (Mailchimp), maintaining and updating content on PIMS websites, managing digital assets and online platforms, coordinating in-person and online events (logistics, catering, signage), preparing mail merges and communications for event promotion and follow-up, processing reimbursements and invoices, and maintaining financial records and reports. Strong written and verbal communication skills in English, ability to work collaboratively, and comfort with digital tools and platforms are required. Equity, diversity, and inclusion are valued; applicants from marginalized groups are encouraged.