Administrative Assistant
$65,000–$80,000 year
On-site · Queens, New York, United States
Job Summary
Administrative Operations Coordinator in Queens, NY providing clerical and administrative support to ensure smooth office operations. Responsibilities include scheduling, calendar management, filing, scanning, document tracking, onboarding tasks, AP/AR, coordinating RFIs/RFQs/RFP submissions, drafting and updating project sheets and resumes, assisting with business development materials, ensuring brand guideline compliance, and supporting proposal components across departments. Requires Bachelor degree or administrative training and 3-5 years in an office coordination or construction setting; proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Microsoft Word/Outlook/PowerPoint; strong organization and time-management skills; knowledge of AEC terminology and proposals processes is a plus.
Required Qualifications
- Bachelor Degree or administrative training is preferred
- 3 to 5 years experience as an Office Coordinator or in construction setting
- Adobe Creative Suite (InDesign, Illustrator, and Photoshop)
- Familiarity and knowledge with AEC terminology and proposal processes is a plus
- Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
- Highly organized with excellent time management skills and the ability to prioritize projects
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