Administrative Assistant to the Principal
On-siteAvondale, Arizona, United States
Avondale, Arizona, United StatesOn-siteFull TimeSenior Level
Full TimeSenior Level
Job Summary
Manage the Principal's schedule, appointments, and priorities while handling correspondence, meeting preparations, and minute-taking. Support accreditation efforts, track teacher certifications, and coordinate safe environment training for the school. Maintain filing systems, process expenses, and record solicitation activities and donor stewardship. Provide front-desk support, answer phones, and assist students and staff as needed. Work 40 hours per week from 7:30 AM to 4:00 PM with occasional weekend or evening availability.
Required Qualifications
- Active practicing Roman Catholic in full communion with the Church
- Excellent communication skills with both children and adults, including ability to speak and write in a positive manner
- Able to understand and clearly express the mission of Catholic Schools, especially St. John Paul II Catholic High School
- 3-5 years of administrative or executive support experience
- Strong initiative, creativity, organizational and problem-solving skills, and attention to detail
- Ability to maintain confidentiality
- Ability to answer questions about Catholic Education and Catholic teachings
- Experience with event planning
- Self-starter and attentive to details
- Good judgement in handling different personalities and emerging situations
- An ability to observe and actively listen in assessing individual student, staff, and program needs
- Professional appearance and demeanor
- Ability to work cooperatively with others utilizing effective interpersonal communication skills
- Experience with Microsoft and Google platforms for email, word processing documents, spreadsheets, and document sharing
- Able to lift and move boxes and materials (up to 40 pounds)
- Must possess a strong desire to serve
- Occasional work on weekends and/or evenings
Desired Qualifications
- Proficiency in spoken and written Spanish is a plus
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