Administrative Assistant
On-siteWaterville, Maine, United States
EXPIREDWaterville, Maine, United StatesOn-siteFull TimeAssociates DegreeMedium
Full TimeAssociates DegreeMedium
Job Summary
Support Financial Affairs, Accounting, and Human Resources by serving as the office receptionist, processing accounts payable, and maintaining accurate records per GAAP. Run reports, manage spreadsheets, and prepare funds requests while ensuring timely student refund checks and accurate personnel filing. Monitor the new Accounts Payable system, research vendor payment discrepancies, and manage monthly reconciliations, office supplies, and petty cash disbursements. Work primarily at a computer workstation for up to 7.5 hours daily, utilizing intermediate skills in Word, Excel, and Outlook to assist with special projects.
Required Qualifications
- Must have intermediate computer skills in Word, Excel, and Outlook
- Basic knowledge of accounting
- Ability to work in a fast-paced environment
- Ability to multi-task effectively
- Good interpersonal and communication skills
- Ability to work effectively with faculty, staff, job applicants, and vendors
- Ability to work independently as well as part of a team
- Associates Degree in Accounting or a closely related field
- 2 – 4 years experience with computerized accounts payable systems
- Must be able to sit at a workstation and key for up to 7.5 hours a day 5 days a week
- Must be available for weekend shifts
Desired Qualifications
- Office administration experience
- Knowledge of Intuit Enterprise Solutions (IES)
- Knowledge of third party payment platforms
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.