Administrative Assistant
$49,920–$60,320 year
On-siteYountville, California, United States
Job Summary
Coordinate daily administrative support for the Engineering department, including work order tracking in ALICE, vendor communication, and preventive maintenance documentation. Prepare reports, organize project files, and manage purchasing follow-ups through BirchStreet to ensure guest-impacting repairs and safety compliance are addressed promptly. Serve as the communication link between Engineering and Housekeeping, Front Office, and other operational teams to maintain room readiness and property standards. Maintain accurate records for inspections, audits, and equipment logs while supporting the "Perfect Building" program.
Required Qualifications
- Minimum 1–3 years of administrative, hospitality, engineering office, facilities, purchasing, or operations support experience
- Strong organization, follow-through, and attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Comfortable working with vendors, managers, and cross-functional teams
- Proficiency with Microsoft Office, Outlook, Excel, shared documents, and basic reporting
- Ability to maintain confidentiality and handle sensitive information professionally
- Flexible schedule based on business needs and project demands
Desired Qualifications
- Hotel, resort, facilities, construction, or property management experience
- Experience with ALICE, BirchStreet, Opera Cloud, HotSOS, Asana, or similar systems
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.