Administrative Assistant
$41,600–$45,760 year
On-siteLos Angeles, California, United States
Los Angeles, California, United StatesOn-siteContract$41,600–$45,760 yearHigh School Or EquivalentSmall
ContractHigh School Or EquivalentSmall
Job Summary
Coordinate calendars, meetings, and travel while drafting documents and managing incoming communications to ensure requests are closed out efficiently. Maintain organized filing systems, create purchase orders, track invoices, and coordinate vendors to support routine business processes with high accuracy. Manage office operations including supply management, meeting logistics, and new starter onboarding, while proactively following up on outstanding items and maintaining shared team documentation.
Required Qualifications
- Prior administrative assistant, receptionist, office coordinator, or comparable support experience
- High school diploma or equivalent
- Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint
- Accurate data entry
- Comfortable general computer literacy
- Strong organizational skills
- Ability to manage multiple requests and prioritize sensibly
- Discretion with confidential information
- Clear professional communication
- Onsite work in Los Angeles, California
- Legally authorized to work in the United States for the duration of the engagement
Desired Qualifications
- Experience in the beauty, cosmetics, consumer products, or retail sector
- Associate or bachelor's degree
- Familiarity with Google Workspace
- Familiarity with ERP or order management systems
- Basic accounts payable or bookkeeping processes
- Bilingual capability
- Event coordination experience
- Any exposure to marketing or sales support
- Experience in a fast-moving consumer goods or retail environment where priorities shift frequently
- Familiarity with shipping and order documentation
- Comfort supporting multiple managers with competing requests
- Any experience coordinating trade shows, product launches, or team events
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