Administrative Assistant – Temporary Shelter Closure
On-siteFullerton, California, United States
Job Summary
Organize and process client, agency, and program records in electronic and paper formats while managing inventoried supplies and program materials. Scan, copy, sort, box, file, mail, palletize, and perform data input tasks. Interact with team members, supervisors, vendors, and contractors to maintain strict confidentiality in all aspects of client, staff, and agency information. Manage incoming and outgoing records and shipments, coordinate office supplies, equipment, and facilities with vendors, and oversee office systems including filing systems, databases, and spreadsheets. Assist in coordinating logistics for meetings and events. Maintain a working vehicle with a valid, unrestricted California driver's license and current vehicle insurance. This temporary position remains active until shelter closure activities are completed, program funding changes, or program authorization is terminated.
Required Qualifications
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)
- Excellent organizational and time-management skills
- Strong communication and interpersonal abilities
- Ability to work independently and as part of a team
- Ability to juggle multiple projects and duties with superb accuracy
- Strong organizational skills with the ability to manage multiple tasks and deadlines
- Exceptional customer service skills, over the phone and in person, with our customers and internal departments
- Strong sense of urgency, problem-solving skills, self-motivated and self-starter
- Excellent verbal and written communication skills
- Ability to operate standard office equipment
- Computer literate
- Excellent verbal, written, analytical and problem-solving skills
- Ability to communicate effectively and follow both oral and written instructions
- Must have and maintain a working vehicle
- Valid, unrestricted California driver's license
- Current vehicle insurance
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