Administrative Assistant
HybridDarmstadt, Indiana, United States
EXPIREDDarmstadt, Indiana, United StatesHybridPart TimeLarge
Part TimeLarge
Job Summary
Organize meetings, workshops, and conferences while handling secretarial support for newcomers, including badge and IT requests. Manage public relations planning, filter correspondence, and produce meeting minutes. Prepare background data, organize travel, process financial activities in SAP, book timesheets, and generate mission statistics using PLANISWARE. Filter enquiries and maintain effective working relationships within an international, multicultural environment. Fluency in English is required, with German as an asset.
Required Qualifications
- At least a secondary education and professional training in administrative techniques
- Applicants must be highly proficient in MS Office (Word, Excel & PowerPoint)
- Applicants must be highly proficient in Corporate E-mail Systems (Outlook)
- Strong proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint
- Experience using corporate email systems such as Outlook
- Excellent organisational skills
- A keen eye for detail
- The ability to build and maintain effective working relationships
- A proactive, self-motivated approach
- The ability to work independently
- The ability to work effectively in an international and multicultural environment
- Fluency in English
Desired Qualifications
- Knowledge of German
- Practical knowledge of SAP
- Familiarity with ESA financial and procurement processes
- Experience using document management systems, such as ECLIPSE/Spice
- Proficiency in Microsoft SharePoint
- Proficiency in Microsoft Teams
- A good understanding of service delivery principles
- The ability to work effectively as part of a service-oriented team
- Previous experience in public relations or a related field
- CV in Europass Format
- Permission to work in the EU
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