Administrative Assistant
HybridAustin, Texas, United States
Job Summary
Answer client requests timely and professionally while managing a joint email inbox and Business Process workflow queue. Maintain client documents and records per compliance policies, including filing and scanning, and establish client access to the online portal. Greet clients and vendors at the front desk, serve as the liaison with the Property Manager for maintenance issues, and prepare expense reports and light calendaring. Handle logistics such as ordering supplies, picking up mail, and managing common spaces like the kitchen. Support Directors and Managers with ad hoc tasks, participate in new hire onboarding, and plan office events.
Required Qualifications
- superb and highly polished client service skills
- 2-5 years in an administrative assistant role in an office environment
- Experience in a professional services environment
- Some college education
- Ability to follow detailed instruction with a high level of accuracy
- Impeccable ability to maintain confidentiality
- Excellent organizational skills
- Problem solving skills
- A self-starter who takes ownership of projects as assigned and completes them with minimal supervision
- Ability to set priorities among a variety of tasks and occasionally a heavy volume of work
- Strong communication skills
- Must be comfortable communicating with all levels of employees
- Demonstrate pride, integrity and initiative in all aspects of his or her work
- Must be a team player
- Occasionally exert up to ten pounds of force to lift, carry, push, pull or otherwise move objects
Desired Qualifications
- Experience in a professional services environment, preferably in financial services and/or investment management is a plus
- Bachelor's Degree preferred
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