Administrative Assistant
HybridAtlanta, Georgia, United States
Job Summary
Gather, collect, record, track, and verify data from multiple sources while maintaining records for proper evaluation and documentation. Perform day-to-day operations ensuring policies are followed, goals are met, and projects are accomplished efficiently. Prepare written correspondence, reports, tables, graphs, and presentations using the MS Office Suite. Assist with travel arrangements including researching costs, preparing orders, and vouchers in the ICAP system. Provide on/offboarding support to staff and executive administrative backup to directors and the Deputy Director of Management and Operations. Participate in weekly and monthly meetings. This hybrid remote role is based in Atlanta, GA, with potential onsite customer work.
Required Qualifications
- At least 3 years of administrative assistant experience in a healthcare-related or public health setting
- Excellent attention to detail
- Experience with analyzing and reviewing documents
- Prior administrative assistant support experience
- Demonstrated experience using MS Excel with Intermediate to advanced skill level
- Proficiency in MS Office Suite, Teams and SharePoint
- Strong interpersonal and communication skills (both written and oral)
- Ability to work both independently and collaboratively on a team, particularly with multidisciplinary staff from different healthcare organizations/agencies
- Ability to handle confidential information
- Ability to obtain a government clearance
- Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future
- High School diploma with a minimum of 6 years of administrative assistant experience; or Bachelor's degree with a minimum of 3 years of administrative assistant experience
- Must be able to lift up to 25 pounds occasionally
Desired Qualifications
- Prior work experience at federal, state or local public health settings, ideally supporting the federal government
- Experience using federal government public health tools
- Experience preparing standard federal government administrative documentation, such as small purchase requests, training requests, Credit Card Purchasing System (CCPS) requests, Vendor Supplied Training System (VSTS) requests, etc
- Experience coordinating federal government travel orders, including inputting and processing in the CONCUR travel system
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