Administrative Assistant - Summer 2026 (Mobile)
On-siteMobile, Alabama, United States
EXPIREDMobile, Alabama, United StatesOn-siteFull TimeHigh School Or EquivalentFinancial ServicesEnterprise
Full TimeHigh School Or EquivalentEnterpriseFinancial Services
Job Summary
Organize, coordinate, and process financial data for clients using Intacct, Microsoft Office Suite, and Adobe PDF. Process, scan, and manage documents via a document management system while maintaining client information in the Practice Management system. Ensure timely data collection and processing to meet internal deadlines, payment deadlines, and filing requirements. Comply with all Firm policies, standards, and OF&A client procedures. Maintain confidentiality and prioritize multiple tasks in a deadline-driven environment. Work independently or in coordination with other professionals to support BSO department processes.
Required Qualifications
- High School Diploma/GED
- Two (2) or more years of industry related experience in a professional services firm
- Advanced level of proficiency in Microsoft Office Suite
Desired Qualifications
- Relevant course work toward an Associate or Bachelor degree in Accounting or Finance
- Experience with accounts payable processing and bookkeeping
- Ability to work in a deadline driven environment and handle multiple projects/tasks with an attention to detail
- Ability to successfully multi-task while working independently or in coordination with other professionals
- Ability to understand and maintain the confidentiality of all information
- Excellent interpersonal skills with the ability to relate with diverse personalities in a tactful and mature manner
- Excellent written and verbal communication skills
- Ability to respond tactfully and professionally in high demand situations
- Ability to takes ownership of work and completes tasks in a timely manner
- Ability to prioritize and meet both client and departmental demands
- Ability to check their own work to eliminate errors and rework
- Follows procedures and communicates issues and status to multiple supervisors
- Ability to efficiently process data using strong technology skills
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