Administrative Assistant
$72,800–$72,800 year
On-siteNew York, United States
Job Summary
Manage calendars, meetings, and communications for multiple executives across time zones, coordinating internal and external events, conference calls, and video conferences. Execute day-to-day administrative and operational support, including documentation, records management, time entry, invoices, and ad hoc projects. Arrange domestic and international travel, securing flights, accommodations, and ground transportation while procuring visas as required. Submit expense reports and process invoices accurately using approved platforms. Handle highly confidential client and business information with discretion, adhering to firm policies and obtaining necessary approvals. Serve as a trusted partner to business leaders and assistant colleagues, ensuring seamless operations while exercising sound judgment and professionalism.
Required Qualifications
- Demonstrated experience providing administrative support to executives or senior professionals in a complex environment, preferably within financial services, the private sector, or government
- Strong interpersonal, written, and verbal communication skills, with the ability to collaborate effectively across local and global teams
- Proven ability to remain calm, organized, and responsive while managing competing priorities in a fast-paced, high-volume environment
- Exceptional attention to detail, organizational skills, and follow-through, with strong anticipation and problem-solving capabilities
- High degree of professionalism, integrity, and diplomacy
- Proactive, reliable, and adaptable team player with a positive attitude and willingness to support where needed
- Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom
- Familiarity with expense platforms such as SAP Concur
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.