Administrative Assistant
On-siteColumbus, Ohio, United States
Job Summary
Coordinate foundation grant and corporate contribution workflows through established review, approval, and payment processes. Monitor grant applications, sponsorship requests, and inquiry intake while tracking submission status and preparing workflow reports. Facilitate payment processing, maintain accurate records for grants and contacts, and assist data cleanup and database maintenance. Respond to stakeholder inquiries, provide support to applicants regarding submissions and technical issues, and escalate complex inquiries. Prepare routine decline letters, export standard reports, and compile status reports using established templates. Maintain organized files and provide administrative support for meetings and special projects. Deliver professional customer service while maintaining confidentiality.
Required Qualifications
- High school diploma or equivalent required
- Minimum 3 years of experience in administrative support, customer service, data entry, grants administration, nonprofit, corporate philanthropy, or related experience
- Proficiency with Microsoft Excel, Outlook, Word, Teams, and other Microsoft Office applications
- Strong attention to detail
- Experience maintaining accurate records and following established procedures
- Ability to meet deadlines
- Strong written and verbal communication skills
- Ability to communicate professionally with internal business partners and external nonprofit stakeholders
- Strong organizational skills
- Ability to manage multiple recurring tasks with limited supervision
Desired Qualifications
- Associate's or Bachelor's degree in Business Administration, Nonprofit Management, Communications, Public Affairs, or a related field preferred
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