Administrative Assistant

Answer and direct calls using a 12-line phone system, greet walk-in traffic, and perform administrative functions for the Administration department, Human Resources, and the President. Manage daily open and close procedures including unlocking doors, checking voicemail, and locking up. Process Stein Accounts Payable, maintain the company phone system through Datatel, and prepare and process visa statements for all managers. Create and distribute the monthly Outlook calendar for department heads, cut and paste beer ads, and order office supplies while coding monthly expenses. Track and distribute sports and venue tickets, update events lists, and report ticket use weekly. Type memos, letters, and business correspondence, and proof business cards and name tags. This 25% Admin Assistant role includes a backup sales window and daily route settlement when necessary.