Administrative Assistant (Spanish Speaking)

Administrative Assistant role serving as the first contact for customers and vendors, supporting the CEO and service team with a broad range of administrative tasks. Responsibilities include handling inbound calls and visitor interactions, managing client/vendor communications, preparing quotes and orders for service visits and spare parts, invoicing, vendor negotiations, monitoring markets for cost-efficient vendors, coordinating travel for employees, organizing shipments, replacing Sales Coordinator during vacations, developing internal work instructions, process improvement, inventory management, and organizing office appearance. Requires successful completion of administrative education, strong computer skills, proficiency with office management tools/ERP/CRM systems, basic bookkeeping, multitasking in a fast-paced environment, and good knowledge of Spanish, Portuguese, or German (advantageous).