Administrative Assistant
$70,000–$90,000 year
On-site · New York City, New York, United States
Job Summary
Administrative Assistant at SOM supports and prioritizes the needs of assigned Leaders and teams, manages multiple calendars, schedules client meetings for principals and team, serves as liaison between client and leadership, arranges travel and visa documentation, prepares presentations, agendas, and reports, and undertakes independent administrative projects with deadlines. The role requires handling confidential matters with discretion, ensuring licensure and AIA credits records are up to date, and leveraging advanced skills in Microsoft Office and Google Workspace in a fast-paced environment. Strong written/verbal communication, organization, and initiative are essential, as is the ability to manage tasks by urgency and maintain high-quality, professional output. The position offers hybrid/flexible scheduling options and a compensation range of $70,000–$90,000, with benefits including health, retirement, and professional development opportunities.
Required Qualifications
- Minimum of 2 years experience as a high functioning administrative assistant to senior leaders or equivalent corporate experience
- Demonstrates excellent interpersonal, written, and verbal communication skills
- Demonstrates strong organizational and time management skills
- High level performance
- Exhibits initiatives, problem solving, and decision quality with a high attention to detail in a fast-paced environment
- Advanced computer skills including document and presentation preparation; database creation and management; contact management; research and high proficiency in Microsoft Office and Google Workspace
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