Administrative Assistant
Hybrid · Austin, Texas, United States
Job Summary
Administrative Assistant responsible for keeping offices operations smooth and organized across departments; duties include managing day-to-day office operations, coordinating supplies and events, serving as liaison with vendors/building management, assisting with expense reporting and documentation, coordinating onboarding and employee engagement, planning events and coordinating travel, and providing executive support to the CEO and leadership team. The role emphasizes proactive problem-solving, strong multitasking, excellent communication, confidentiality, and the ability to adapt in a fast-paced, growing company. Hybrid, full-time role based in Austin, TX, with opportunities to support internal projects, company events, and collaborative initiatives across departments.
Required Qualifications
- Highly organized with exceptional attention to detail
- Self-starter who works independently with minimal supervision
- Comfortable operating in a dynamic, fast-changing environment
- Strong multitasking and prioritization skills with the ability to manage multiple projects simultaneously
- Excellent verbal and written communication skills
- Strong problem-solving abilities and sound judgment
- Ability to maintain confidentiality and handle sensitive information professionally
- Friendly, outgoing personality with a passion for helping others and building positive relationships
- Technically savvy and comfortable learning new software, systems, and tools quickly
- Proactive mindset with the ability to identify needs and take initiative before being asked
- Strong project coordination and organizational skills
- Experience in office administration, executive support, operations, hospitality, event planning, or a related field
- Experience supporting multiple departments within a growing company
- Strong relationship-building and alignment with organizational goals
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