Administrative Assistant
$43,680–$43,680 year
On-sitePortland, Maine, United States
Job Summary
Schedule meetings, draft memos, transcribe notes, and prepare invoices and expense reports for funeral homes, cemeteries, and crematories. Manage travel arrangements, plan events, and process accounts payable while ensuring accuracy on memorial orders and license renewals. Respond to inquiries, direct calls, and file customer information, maintaining compliance with policies, SOX administration, and audit requirements. Administer HR processes including new hire paperwork and background checks, train staff on company initiatives, and maintain office supplies and equipment. Requires a high school diploma, three years of customer-focused experience, and advanced computer skills with a typing speed of 40–60 wpm. Compensation is $21.00 hourly. We are a leading provider of funeral and cemetery services dedicated to supporting families at difficult times.
Required Qualifications
- High school diploma or equivalent
- 3 years of experience working in a customer-focused and fast-paced professional environment
- Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills
- Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
- Ability to handle confidential and sensitive information with discretion
- Effective communication skills, both orally and in writing
- High level of compassion and integrity
- Ability to follow instructions and work with minimal supervision
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