Administrative Assistant/Secretary [26092]
On-site · Noordwijk aan Zee, Provincie Zuid-Holland, Kingdom of the Netherlands
Job Summary
Administrative Assistant/Secretary responsibilities include day-to-day support for Unit personnel (travel arrangements, leave management, training coordination), handling incoming calls and information requests, managing correspondence and documentation distribution, providing logistic support, coordinating arrivals/departures, ordering office supplies, booking rooms/events, handling shipments, organizing agendas/meetings, maintaining document libraries and change logs, taking minutes, and assisting with project reviews, visitor service, site administration, and preparation/publication of internal/external documents. Requires strong Microsoft Office skills, English fluency, customer-service orientation, and experience supporting large teams.
Required Qualifications
- High school education (or higher) is required
- Several years of experience in supporting relatively large teams is considered an asset
- Fluency in English; knowledge of another European language is an advantage
- Highly proficient with Microsoft Office suite and electronic mailing
- Familiarity with ESA working environment in a similar position is a distinct advantage
Additional Requirements
- Due to work permit requirements, apply only if you are a citizen of a European Union state
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