Administrative Assistant, San Diego Field Office
$59,500–$70,000 year
On-siteSan Diego, California, United States
EXPIREDSan Diego, California, United StatesOn-siteFull Time$59,500–$70,000 yearLarge
Full TimeLarge
Job Summary
Manage invoices, expense reports, and state reimbursement monitoring while maintaining client file records and tracking roster changes. Provide front desk coverage for internal and external inquiries, including emergency calls, and coordinate meetings, technology, and facility maintenance for field staff. Support direct service teams by preparing service packages, processing client invoices, and managing contracts. Ensure compliance with organizational protocols, safety guidelines, and regulatory requirements through accurate data entry and report preparation.
Required Qualifications
- High school diploma
- At least 3 years of administrative support experience
- College degree and/or training in general business administration
- Strong organizational skills
- Effective written and verbal communication skills
- Broad knowledge of computer software
- Advanced skills in Microsoft Word and Microsoft Excel
- Strong interpersonal skills
- Ability to work independently, while also taking direction
- Demonstrated commitment to equity, respect for tribal sovereignty, and respect for cultural, racial, and gender difference
- Personal qualities demonstrating adaptability, curiosity, collaboration and a capacity for self-reflection and commitment to lifelong learning
- Ability to contribute effectively with and across teams and with external partners
- Ability to perform effectively in high pressure and stressful work environment
- Ability to manage stress and self-care
- Full-time teleworking is not an option
- Regular and reliable attendance
- Ability to lift and reach for light objects
- Ability to type and work at a computer for extended periods of time
- Ability to protect the confidentiality of sensitive information
- Local travel
- Occasional out of town travel
- Qualification for insurance
- Driving on Casey business
Desired Qualifications
- Bilingual skills in English and another language(s)
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.