Administrative Assistant
On-siteLakeport, Michigan, United States
Job Summary
Organize, direct, and supervise departmental functions including reception, telephone systems, and mail distribution. Attend meetings, transcribe minutes, and accumulate data for reporting. Compose correspondence, maintain filing systems, and manage resident records by revising charts and gathering documentation. Assist with rent collection, certification processes, and scheduling appointments. Conduct Village tours, coordinate special events, and create newsletters using desktop publishing. Evaluate supply needs, request maintenance work orders, and uphold safety policies and regulations. Schedule and conduct admission interviews with potential residents while promoting Presbyterian Villages of Michigan's mission and values.
Required Qualifications
- High School Diploma or General Education Diploma (GED)
- Must be able to follow oral and written instructions, generally commensurate with some college level education or equivalent experience
- Computer literate (word processing, spreadsheets and desktop publishing)
- Trained as Certified Occupancy Specialist at HUD or MSHDA villages
- Affordable housing property management software if working at a HUD or MSHDA governed village
- HUD or MSHDA Villages: Certified Occupancy Specialist certificate required at hire, or within 6 months of position
- Inability to obtain and sustain required certification will cause ineligibility for the position
- One to three years' related professional business office experience or equivalent combination of educational experience
- Experience working with one of the following subsidized programs: tax credit/MSHDA, low income, & HUD
- Efficient Computer knowledge and use of Microsoft products, word processing, spreadsheets database systems and email
Desired Qualifications
- Math aptitude generally commensurate with some college level education or equivalent experience
Additional Requirements
- Inability to obtain and sustain required certification will cause ineligibility for the position
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