Administrative Assistant
$37,440–$47,840 year
On-siteYork Village, Maine, United States
Job Summary
Manage accounts payable by recording expenses, paying bills, and reconciling accounts, while handling accounts receivable through invoicing and payment processing. Screen phone calls, relay messages, and manage the owner's calendar. Liaise with maintenance vendors for HVAC, plumbing, and electrical needs, and oversee facilities tasks including trash removal and restroom restocking. Track company vehicle maintenance and manage employee assets via spreadsheets. Process biweekly payroll and maintain inventory records. Work Monday through Friday from 7am to 4pm. This role supports the integrated operations of Precision ProFile, Nubble Site Solutions, NextDayGPS, and SiteBoss.
Required Qualifications
- 1-2 years of experience with Quickbooks online (or similar accounting software)
- Must understand basic accounting (P&L, balance sheet, taxes)
- Exceptional communication and organizational skills
- Attention to detail is a must
- Good with numbers is a must
- Must be familiar with Outlook, Word, Xcel, and capable of learning inventory software
- Must be a self-starter, be able to take initiative and work independently
- Good problem-solving skills and positive, team-oriented attitude
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