Administrative Assistant (part time)
On-siteBirmingham, Alabama, United States
Job Summary
Assist executive management with daily operational activities, including attending meetings, recording minutes, arranging travel, conducting research, and preparing presentation materials. Manage general office duties such as ordering supplies, maintaining records systems, performing basic bookkeeping, and answering phones while greeting visitors. Provide quality client relations through daily contact via in-person visits, telephone, or email, and build successful relationships with current and future clients by strategizing partnerships and facilitating service programs. Support business development efforts by working with the sales team on proposals, presentations, and RFPs, while coordinating marketing materials and assisting in organizing events and trade shows.
Required Qualifications
- highly aggressive and extremely motivated
- requires little supervision for daily activities
- can maintain momentum and motivation
- oversee the overall smooth functioning of the administrative aspects
- partaking in client meetings
- supporting business development efforts
- considerable computer skills
- language skills
- writing capabilities
- organization
- attend and record minutes of meetings
- make travel arrangements
- conduct research
- prepare papers for presentation by senior executives
- Answer phones
- greet visitors to office
- Assist with operations of staff
- Perform general office duties such as ordering supplies
- maintaining records management systems
- performing basic bookkeeping for administrative expenses incurred
- Format, edit, type reports
- Provide quality client relations through daily contact via in-person office visits, telephone or email
- Assists in building and maintaining successful relationships with our current and future clients
- Strategize with our clients to establish a mutually beneficial partnership
- Facilitates client development and service programs
- Acquaint yourself with the key personnel in offices of our clients
- build a good rapport by regular communication via phone calls, emails and occasional visits
- Help in client servicing by being point of contact for any client issues
- Ensure that concerns raised by clients are adequately addressed and escalated internally as required
- Prepare responses to correspondence containing routine inquiries from potential customers
- Work with the sales team in developing proposals, presentations for sales presentations and RFP ( Request for Proposals) to prospective clients
- Co-ordinate all internal and external requests for marketing material
- Assist in finding/maintaining relationships with clients
- Support the marketing department in development of promotional material
- designing client campaigns
- organizing client events , trade shows and conferences
- Help liaise with media houses and publications staff
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