Administrative Assistant - Part Time
$41,600–$41,600 year
On-siteSilvis, Illinois, United States
Job Summary
Greet employees, vendors, and guests professionally while drafting correspondence, managing calendars, and coordinating meetings for the Golf Course Maintenance team. Process incoming invoices, maintain departmental records and document storage, and order office supplies. Serve as a liaison between the club and National Human Resources by handling confidential information, processing payroll, conducting background checks, and managing new employee orientations. Ensure compliance with labor laws, coordinate workers' compensation reports, and maintain accurate employee communications and postings. This part-time role supports the GCM department and participates in recruitment efforts within the TPC Deere Run organization.
Required Qualifications
- High school diploma or equivalent education
- Thorough knowledge of general business administration practices
- Two to three years of similar experience in progressively responsible positions
- Ability to greet and welcome employees, vendors, and guests in a professional and courteous manner
- Ability to draft, type correspondence, special reports, and presentations
- Ability to answer phones and provide information to callers
- Ability to coordinate meetings, take minutes, and prepare follow-up reports
- Ability to maintain a supervisor's calendar and travel schedule
- Ability to make travel arrangements and complete related travel expense reimbursement requests
- Ability to update a calendar of club functions
- Ability to open and distribute departmental mail
- Ability to act as a liaison with other departments and outside agencies
- Ability to handle and process all incoming invoices for the department
- Ability to maintain reporting and document storage for the GCM Department in accordance to retention policies
- Ability to order and stock office supplies for the department
- Ability to maintain copy machine service records and supplies
- Ability to maintain records of employee meals and submit to Accounting Department monthly
- Ability to act as a liaison between club and National Human Resources team
- Ability to handle confidential and non-routine information
- Ability to communicate accurate information to employees regarding Club policies, procedures, training programs, and benefits
- Ability to process payroll and employee documents for all employees of the Club and transmit data to National Headquarters weekly
- Ability to maintain club employee and payroll records in accordance to retention policies
- Ability to ensure timekeeping system is in proper working order
- Ability to maintain up to date inventory of all employment forms and job descriptions
- Ability to process and order forms and allocate costs to proper departments
- Knowledge of the Fair Labor Standards Act
- Knowledge of Federal Wage and Hours Laws
- Knowledge of other employee/payroll laws that may have an impact on club operations
- Ability to participate in recruitment effort for employees
- Ability to help coordinate the use of temporary employees
- Ability to administer pre-employment assessments
- Ability to conduct background checks
- Ability to conduct reference checks
- Ability to conduct new employee orientations
- Ability to ensure all employees are trained in Service Excellence annually
- Ability to coordinate Workers' Compensation and general accident reports and related follow-up
- Ability to ensure all employee communications and required postings are accurate
- Ability to stand
- Ability to walk
- Ability to sit
- Ability to kneel
- Ability to use hands to handle or feel
- Ability to talk or hear
- Ability to occasionally lift and/or move up to 25 pounds
- Ability to have close vision
- Ability to have depth perception
- Ability to have color vision
- Ability to have distance vision
- Ability to have peripheral vision
- Ability to adjust focus
- Ability to comply with all applicable federal, state and local safety and health regulations
- Ability to work standard business hours Monday through Friday
- Ability to work occasional weekends
Desired Qualifications
- Previous human resources experience
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