Administrative Assistant
On-siteSpartanburg, South Carolina, United States
Spartanburg, South Carolina, United StatesOn-siteFull TimeEnterprise
Full TimeEnterprise
Job Summary
Answer telephone, greet visitors, and route calls. Perform accounting, inventory, and account reconciliation; process invoices and reconcile payments. Schedule appointments, update timekeeping systems, and maintain employee files. Input data into operating systems, compile statistical reports, and coordinate office supplies. Assist families with paperwork and serve as a backup for administrative functions. Complete tasks without excessive supervision while managing multiple projects. Travel up to 10 percent locally and occasionally overnight.
Required Qualifications
- High school diploma or equivalent combination of education and experience
- Minimum two years administrative or general accounting experience
- Valid state issued driver's license in good standing and acceptable driving record
- Ability to read, write, and speak English fluently
- High degree of overall computer proficiency
- High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure)
- High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proficiency with multi-line phone systems and general office equipment
- Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner
- Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations
- Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication
- Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment
- Attention to detail and follow-through
- Overtime
- Travel up to 10 percent out of area and overnight travel
Desired Qualifications
- Bilingual
- High school diploma or equivalent combination of education and experience preferred
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