Administrative Assistant
On-siteSelmer, Tennessee, United States
Job Summary
Answer telephone, greet visitors, and route calls to appropriate personnel. Perform accounting, inventory, and reconciliation tasks, including processing invoices, reconciling payments, and updating timekeeping systems. Schedule appointments, compile statistical reports, and maintain local employee files while serving as a backup for other administrative functions. Assist families with paperwork processing and manage office supplies and equipment. Requires valid driver's license, two years of administrative or accounting experience, and proficiency in Microsoft Office Suite. Overtime is sometimes necessary, and up to 10 percent local or overnight travel may be required.
Required Qualifications
- High school diploma or equivalent combination of education and experience
- Minimum two years administrative or general accounting experience
- Valid state issued driver's license in good standing and acceptable driving record
- Ability to read, write, and speak English fluently
- High degree of overall computer proficiency
- High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure)
- High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proficiency with multi-line phone systems and general office equipment
- Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner
- Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations
- Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication
- Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment
- Attention to detail and follow-through
- Overtime
- Travel
- up to 10 percent out of area and overnight travel
- primarily local occurring during the business day only
- climb, sit, stand, bend, kneel, and frequently lift to 25 pounds
- reaching, pushing, and pulling
- exposure to chemicals and/or blood borne pathogens
Desired Qualifications
- Bilingual
- High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure)
- High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proficiency with multi-line phone systems and general office equipment
- Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner
- Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations
- Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication
- Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment
- Attention to detail and follow-through
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