Administrative Assistant (Operations)
On-siteSan Antonio, Texas, United States
San Antonio, Texas, United StatesOn-siteFull Time
Full Time
Job Summary
Coordinate client communications, manage travel arrangements, and schedule meetings, teleconferences, and site entrances for staff and customers. Maintain confidential client and attorney records, organize technical libraries, and compile data regarding site access, compliance, and budget reporting. Troubleshoot problems, distribute documents, and provide phone support while acting as a central office liaison between technical sections and external stakeholders. Monitor court appearance dates for litigation proceedings and assist with archiving documents per retention policy.
Required Qualifications
- Bachelor's degree or equivalent 5-12 years related working experience
- Types 55 WPM
- Proficiency in Word, Excel, SharePoint, and PowerPoint
- Strong grammar and proofing skills
- Strong interpersonal and communication skills
- Detail oriented
- Able to effectively multi-task, establish, and negotiate priority to the satisfaction of all interests
- Able to work successfully under tight deadlines
- Ability to maintain organization in a changing environment
- Must be able to lift 50 lbs
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