Administrative Assistant & Office Manager
On-siteMiami, Florida, United States
Job Summary
Own complex calendars for the leadership team, schedule meetings, and arrange domestic travel including flights, hotels, and itineraries while staying responsive to requests outside standard business hours. Manage janitorial and facilities vendors, keep office supplies stocked, and plan team events to champion office culture. Act as a point of contact for executives, draft correspondence, filter urgent requests, and support meetings with logistics and catering. Handle sensitive information with complete confidentiality and discretion. This role requires exceptional organization, a self-starter mentality, and proficiency in Microsoft Office.
Required Qualifications
- Exceptional organization and responsiveness, including comfort handling requests outside normal hours
- A self-starter mentality
- Strong written and verbal communication
- Experience supporting C-level executives
- Proficiency in Microsoft Office (Outlook, Teams)
Desired Qualifications
- Vendor or facilities management experience
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