Administrative Assistant - Office Manager
$66,560–$72,800 year
On-siteBellevue, Washington, United States
Job Summary
Manage daily office operations for a hybrid environment supporting 40-50 employees, serving as the primary liaison for the landlord, building management, and vendors to ensure facility maintenance and safety compliance. Provide administrative support to on-site and remote C-suite executives, handling travel, presentations, calendaring, and mail distribution while coordinating EV charging station operations. Oversee office supply inventory, workplace equipment, and event logistics for luncheons, team gatherings, and holiday celebrations to maintain a positive employee experience. Work 30 hours per week, Monday through Friday, from 10am to 4:30pm in Bellevue.
Required Qualifications
- 3+ years of office management, workplace operations, facilities coordination, or related administrative experience
- Experience supporting a hybrid office environment
- Experience coordinating with building management, landlords, and external vendors
- Demonstrated ability to independently manage multiple priorities and projects
- Strong organizational, communication, and problem-solving skills
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint and Teams
- Ability to lift and move packages and supply deliveries up to 25 pounds
- Ability to discern and differentiate colors
Desired Qualifications
- Customer Service Orientation
- Attention to detail
- Initiative and accountability
- Relationship management
- Effective communication
- Time management and prioritization
- Problem-solving
- Vendor coordination and negotiation
- Ability to sit for long periods of time
- Ability to enter data for long periods of time
- Ability to sit in front of computer for long periods of time
- May be required to lift 15-50 pounds occasionally
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