Administrative Assistant
On-site · San Antonio, Texas, United States
Job Summary
Administrative Assistant position supporting Compass Connections’ foster care and child-welfare programs. Responsibilities include maintaining monthly reports and census data, processing requisitions and purchase orders, submitting regulatory and program data (notably NSLP-related data) to the NSLP Director, handling confidential information, coordinating with staff, vendors, and regulatory partners, drafting correspondence, and ensuring compliance with federal/state guidelines. Requires bilingual (English/Spanish) communication, high school diploma or equivalent with associate degree preferred, 2+ years of related experience (4+ preferred), and certifications in First Aid/CPR and Emergency Behavior Intervention. Willingness to work evenings, weekends, and holidays as needed and to comply with immunization requirements. Company emphasizes care for vulnerable children and adherence to CDC immunization guidance, with an explicit non-sponsorship stance on work visas.
Required Qualifications
- Fluent in Spanish and English language
- High School Diploma or equivalent (required)
- 2-year Associate degree or two or more years of college coursework (preferred)
- First Aid and CPR certifications (required)
- Emergency Behavior Intervention (required)
- 2+ years related experience and/or training (required)
- Ability to maintain confidentiality and professional conduct
- Ability to work evenings, weekends and holidays as requested
- Proficiency in English and Spanish (written and spoken)
- Pass pre-employment drug screen and random drug screens
- Provide proof of work eligibility upon request
- Criminal background checks (pre-employment and biennial)
- Strong data collection, reporting, and data management skills
- Ability to draft correspondence and proof for clarity and grammar
- Proficiency with office software and keeping records
- Foster Care Programs support and recruitment of foster parents
- Experience with federal/state regulatory guidelines and NSLP data
- Ability to communicate effectively with staff, vendors, and regulators
- Knowledge of immunization policies and influenza vaccination requirements
- Comply with Compass Connections policies and procedures
- Commitment to equal employment opportunity (EEO) and non-discrimination
Additional Requirements
- Must be authorized to work in the United States for any employer (no visa sponsorship available)
- No sponsorship of employment visas at this time
- EEO compliance statements included in posting
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