ADMINISTRATIVE ASSISTANT

Supports Executive Assistants and Administration with a variety of general clerical duties and special projects. Includes front desk reception duties (greeting/monitoring guests, coordinating lunches), managing petty cash, coordinating reservations for company cars, ordering supplies, and handling mail. Manages conference room schedules and setup, handles internal and external communications, processes mail/faxes/packages, prepares bulk mailings, and coordinates with other departments to ensure smooth operations. Assists with filing, data entry, and central files, updates SharePoint intranet and staff directory, takes meeting minutes, and conducts outreach for patient communications using the NextGen system. Knowledge of medical terminology is a plus, and English fluency is required with additional language skills considered an asset.