Administrative Assistant
RemotePhilippines
Job Summary
Process and generate purchase orders and manage job billing support in Oracle, while updating project milestones and schedules in Smartsheet. Assign, coordinate, and debrief construction work orders for field teams, then create technical "as-built" documentation verifying construction codes and linear footage. Validate field-reported data against client billing requirements, manage executive calendars, coordinate travel, and draft administrative reports. Communicate cross-functionally with managers and field teams to resolve project bottlenecks. This role supports major US telecommunications vendors and requires proficiency in Oracle, Smartsheet, and telecom-specific terminology.
Required Qualifications
- Enterprise ERP Experience: Prior hands-on proficiency executing transactions, POs, or billing within Oracle (or equivalent ERPs)
- Project Tracking Mastery: Strong experience managing and updating structured spreadsheets and dashboards in Smartsheet or advanced Excel
- Telecom Billing & Data Verification: Strong data entry skills with the ability to reconcile construction data, footage, and work codes for billing
- High Organization & Multi-tasking: Proven ability to manage multiple tracking sheets and administrative tasks concurrently with zero drop in quality
Desired Qualifications
- Prior experience supporting major US telecommunications vendors (e.g., Charter, Comcast, AT&T)
- Basic bookkeeping or invoice reconciliation experience within a multinational corporate setting
- Familiarity with telecom-specific terminology (such as fiber/coax footage, utility codes, or as-built designs)
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