Administrative Assistant/Meeting Coordinator
On-siteRivière des Anguilles, Savanne, Mauritius
Job Summary
Conduct daily meeting coordination by attending ad hoc and internal sessions, setting up recording equipment, and taking detailed notes on discussions, decisions, and action items. Distribute finalized minutes to stakeholders within set deadlines while maintaining strict confidentiality and organizing a comprehensive, accessible archive of all records. Manage meeting logistics for physical and virtual events, including sending requests, tracking attendance, and arranging F&B, presentation tools, and remote connections. Support the Human Resources Department with designated projects and perform other administrative duties as assigned by management.
Required Qualifications
- University graduate
- 3 years of proven experience as an administrative assistant, personal assistant, secretary, or similar role
- Proficiency in office software (e.g., MS Office Suite)
- Excellent active listening skills with consistent focus
- Well-versed and accurate in notes-taking
- Good judgement and memory skills
- High business writing skills – excellent English writing skills
- Organisational skills
- Speed in capturing the meeting notes
- Critical thinking capabilities: to assess and differentiate on which matters being discussed are relevant for minutes or not
- Eagerness to learn and understand
- Good time management skills and target-oriented to be able to work within deadlines and submit work as required
- Good interpersonal skills to ensure smooth communication with relevant stakeholders
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.