Administrative Assistant
$64,210–$80,267 year
HybridImpact, Texas, United States
Job Summary
Manage complex calendar management, scheduling, and meeting coordination across multiple time zones for assigned senior leaders. Proactively anticipate conflicts, align schedules to organizational priorities, and coordinate domestic and international travel, including flights, hotels, ground transportation, and visa documentation. Process expense reports accurately, prepare briefing materials and agendas, and serve as the professional point of contact for donors, board members, and external partners. Draft correspondence, coordinate meeting logistics end-to-end, and collaborate with the administrative team to ensure seamless coverage and workload balancing. Work on-site three days per week at McDonald's Headquarters, supporting VP-level and C-suite executives with high-level administrative needs.
Required Qualifications
- Ability to work on-site at McDonald's Headquarters three days per week
- 3+ years of experience providing administrative support to VP-level and/or C-suite executives
- Experience working in a matrixed organization with shared priorities, multiple stakeholders, and competing demands
- Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, SharePoint)
- Experience using virtual meeting platforms such as WebEx, Teams, or similar tools
- Strong written and verbal communication skills
- Highly proactive and anticipatory, with the ability to think several steps ahead
- Confidence interacting professionally with donors, board members, and senior external partners
- Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment
- Strong organizational skills and attention to detail
- Strong follow-through and ability to close loops without being prompted
- Ability to prioritize effectively, work well under pressure, and adapt to a constantly evolving environment
- Team-oriented mindset with a willingness to provide back-up support and contribute to shared success
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.