Administrative Assistant
On-siteCovington, Louisiana, United States
Job Summary
Greets and registers visitors, answers and routes incoming calls, and manages mail distribution and document forwarding. Maintains a clean front lobby environment, assists with hospitality for meetings and events, and supports badge requests and donor registry updates. Coordinates executive schedules, facilitates meeting documentation, and attends internal meetings to assist with agendas and minutes. Collaborates with the team to ensure complete reception coverage and participates in team-wide administrative projects and donor events. Performs other duties as assigned while embodying core values of selflessness, authenticity, and passion.
Required Qualifications
- High school diploma
- Minimum 3 years of administrative experience
- Experience working in team-based or customer-facing roles
- Strong organizational and interpersonal skills
- Intermediate proficiency with Google Suite and Microsoft Office
- Effective verbal and written communication
- Ability to work independently and problem-solve routine issues
- Willingness to learn new tools and systems
- Maintains confidentiality and professionalism
- Monday–Thursday 8:15am–4:45pm
- Friday 8:15am–2:15pm
- Core hours: 8:30am–4:30pm
- Supervisor-approved flexibility
- Occasional early mornings, evenings, or weekends for meetings/events
- Occasional in-state travel
- Occasional lifting/movement of items up to 50 pounds
- Possible exposure to packaged organs or tissues in hospital/office settings
Desired Qualifications
- Associate or Bachelor's degree in a related field
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