Administrative Assistant, Legal Innovation & Operations
$45,000–$60,000 year
HybridNew York City, New York, United States or New York, United States
Job Summary
Triaging incoming requests, preparing briefing materials, and tracking decisions for the SVP, Legal, AI Innovation & Legal Operations. Manage a complex calendar, arrange domestic and international travel, and oversee expense administration including approvals and reimbursements. Maintain accurate information in team databases, coordinate onboarding logistics, and handle privileged, confidential information with discretion. Support designated members of Corporate Legal Affairs and the broader Legal Innovation & Operations team with recurring administrative needs. This hybrid role requires a minimum of four days in-office and offers company-sponsored benefits including medical, dental, vision, and 401(k).
Required Qualifications
- 4+ years of experience providing administrative or executive support
- Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel
- Demonstrated ability to manage competing demands, exercise sound judgment, and provide a high level of service and responsiveness
- Excellent organizational, analytical, and administrative skills
- Developed interpersonal skills
- Telephone manner
- Attention to detail
- Excellent oral and written communication
- Time-management
- Prioritization
- Interpersonal skills
- Excellent attention to detail
- Consistent follow-through
- Collegial, collaborative, and service-oriented approach
- Proactive judgment and the ability to anticipate needs, identify issues, and act without detailed direction
- Experience working in a fast-paced, matrixed environment and supporting geographically distributed teams
Desired Qualifications
- Bachelor's degree or equivalent experience preferred
- Experience providing administrative or executive support, preferably to a senior executive in a legal, corporate, technology, or media environment
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