Administrative Assistant - Leadership Support
$69,500–$100,800 year
HybridBoston, Massachusetts, United States
Boston, Massachusetts, United StatesHybridFull Time$69,500–$100,800 yearSenior LevelLarge
Full TimeSenior LevelLarge
Job Summary
Manage complex calendars, coordinate meetings and travel, and prepare expense reports for assigned executives while acting as a gatekeeper for incoming requests. Provide seamless back-up coverage to the Chair's Executive Assistant and maintain accurate records of emails, speeches, and client contacts. Compose and proofread correspondence, monitor business development opportunities, and leverage AI tools for document drafting and research. Reconcile expenses, manage timekeepers' diaries, and ensure submission deadlines are met. Requires hybrid on-site presence in Boston, MA.
Required Qualifications
- Bachelor's degree
- 2-3 years of experience supporting C-level executives
- demonstrated interest in internal and external communications
- Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Expert proficiency in Adobe Acrobat
- Expert proficiency in social media/web platforms
- Strong organizational skills
- ability to seamlessly perform and prioritize multiple tasks
- excellent attention to detail
- Strong interpersonal skills
- ability to build relationships with internal and external stakeholders, staff, and clients
- Expert-level written and verbal communication skills
- adherence to proper business writing standards
- Demonstrated proactive approach to problem-solving
- strong decision-making capability
- Emotional maturity
- resourcefulness
- ability to work independently
- ability to work as part of a team
- Proven ability to handle confidential information with discretion
- ability to adapt to competing demands
- Commitment to high performance
- ability to meet deadlines
- dynamic environment adaptability
- Availability to work off-hours
- Availability to work weekends
- hybrid on-site presence
- Consistent and predictable on-site presence
Desired Qualifications
- demonstrated interest in internal and external communications
- Enthusiastically adopts new initiatives and technologies
- Fluency in AI tools
- Effectively leverages AI across a variety of use cases
- drafting documents
- drafting itineraries
- reviewing emails
- conducting research
- conducting due diligence
- managing workflows
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