Administrative Assistant
On-siteKansas City, Missouri, United States
Job Summary
Manage administrative and office support for Manufacturing, Purchasing, and Materials Management teams by maintaining, scanning, and organizing key business documents like purchase order acknowledgments and supplier compliance forms. Coordinate supplies and resources, distribute department mail, and assist with production documentation while tracking supplier responses and following up as needed. Prepare and distribute recurring operational reports on production activity, labor utilization, and efficiency metrics, and participate in safety committee activities including meeting minutes. Serve as back-up for front desk coverage and assist purchasing team members with special projects. This role requires proficiency in Microsoft Office, strong communication skills, and the ability to multitask in a fast-paced manufacturing environment.
Required Qualifications
- Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook, with the ability to create spreadsheets, reports, pivot tables, and charts
- Strong written and verbal communication skills with the ability to interact professionally with employees, suppliers, customers, and management
- Demonstrated analytical, mathematical, and problem-solving skills, including the ability to interpret data, calculate percentages and ratios, and support operational reporting
- Proven ability to multitask, prioritize competing responsibilities, and meet deadlines in a fast-paced environment
- Strong organizational skills and attention to detail, with the ability to maintain accurate records, documentation, and reports
- Ability to work independently with minimal supervision while contributing effectively as part of a cross-functional team
- Valid driver's license
- Ability to travel as needed to support business operations
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