Administrative Assistant

Supervise the Office Specialist and provide training and supervision to area office specialists and other administrative staff as required. Arrange annual conferences, regional conferences, training sessions, workshops, and public relation events as requested. Enter program information into computers, maintain databases, and provide quarterly and annual reports on children served. Coordinate newspaper advertisements, provide notary public services, and maintain adequate office supplies. Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc. Provide appropriate documentation for the payment of all expenses incurred by the agency and maintain an ongoing log of agency bills and expenditures if required. Attend meetings and record and distribute meeting minutes as assigned by the Director. Provide general administrative support services for the assigned office, including testing and evaluations in the recruitment and selection process for vacant office specialist positions. Maintain adequate office supplies. Coordinate office equipment purchases, maintenance, and maintenance contracts. Provide any statistical data as required. Perform all work in a manner consistent with the National Youth Advocate Program's mission, values, and philosophies.