Administrative Assistant
On-sitePompano Beach, Florida, United States
Job Summary
Coordinate the overall office experience for employees, clients, and visitors by maintaining the reception area, conference rooms, and common spaces while ensuring supplies, snacks, and beverages remain stocked. Greet guests professionally, manage vendor relationships for deliveries and maintenance, and organize team events, celebrations, and holiday functions. Provide administrative support to leadership by answering calls, scheduling meetings, and preparing materials, while assisting project managers with proposal formatting, quality reviews, and contract tracking within Deltek Vantagepoint. Manage facility logistics, office maintenance requests, and company vehicle operations to keep the Pompano Beach office running smoothly.
Required Qualifications
- Naturally enjoys helping others and creating a positive environment
- Takes pride in organization, cleanliness, and attention to detail
- Highly proactive and able to anticipate needs before being asked
- Strong interpersonal and customer service skills
- Excellent communication and organizational abilities
- Proficient in Microsoft Office
- Able to manage multiple priorities while maintaining a high level of professionalism
- Reliable, dependable, and trustworthy
- Uses good judgment and discretion in handling confidential information
Desired Qualifications
- Deltek Vantagepoint experience is a plus
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