Administrative Assistant- K
$38,501–$38,501 year
On-sitePoughkeepsie, New York, United States
Poughkeepsie, New York, United StatesOn-siteFull Time$38,501–$38,501 yearAssociates DegreeLarge
Full TimeAssociates DegreeLarge
Job Summary
Check in and route student and alum appointments, answer phones, and screen incoming calls to maintain a welcoming front desk. Manage incoming emails, monitor office supply inventory, and process invoices while tracking budget expenses against planned amounts. Organize workshops and events by scheduling rooms, ordering supplies, and coordinating with vendors and participants. Support student employees by managing hiring, training, and timesheet approvals. Maintain electronic files, run standard reports, and assist with guest travel arrangements.
Required Qualifications
- A minimum of two years of administrative support experience or other work experience
- Strong computer skills including proficiency with Google Suite and Microsoft Office
- ability to learn additional technical systems
- Strong written and verbal communication skills
- Ability to interact effectively with a diverse community
- Ability to exercise discretion and maintain confidentiality
- Ability to sit or stand for extended periods of time
- Ability to interact socially with others and to create a welcoming office environment
- Monday - Friday, 8:30am- 5pm (37.5 hours per week)
- full time, in-person, CWA Union position for the full year
Desired Qualifications
- Four years of administrative support experience
- Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems
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