Administrative Assistant
On-siteChandler, Arizona, United States
Job Summary
Process vendor invoices, reconcile statements, and manage job cost entries while supporting month-end reporting and check runs. Oversee daily office operations, coordinate scheduling and meeting logistics, and maintain compliance with internal documentation standards. Serve as the primary contact for project managers, vendors, and clients, while managing onboarding documentation, subcontractor agreements, and insurance compliance. Utilize Foundation Software and Microsoft 365, including AI tools like Copilot, to streamline workflows and reporting. Requires 3+ years of administrative experience, bilingual Spanish/English skills, and proficiency in MS Office. Join a national specialty contractor known for high safety and quality standards with a clear path for advancement.
Required Qualifications
- 3+ years of administrative experience in construction, trade services, or a professional office environment
- Strong working knowledge of Microsoft 365
- Familiarity with AI productivity tools such as Microsoft Copilot
- Strong time management and deadline-driven performance
- Excellent interpersonal and communication skills
- Bilingual (Spanish/English)
- Accounts Payable experience
- 2+ years experience in administration
- Strong written and verbal skills
- Proficient in MS Office, Excel
- Strong organizational skills and ability to prioritize workloads
- Ability to multi-task
- Must be a team player
Desired Qualifications
- Dependability and reliability
- Strong work ethic and personal accountability
- A positive, team-oriented mindset
- Desire for professional growth
- High attention to detail and organizational excellence
- Ability to prioritize and manage multiple responsibilities
- Professional communication skills with a friendly, confident phone presence
- Adaptability in a dynamic, evolving environment
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.