Administrative Assistant
$52,000–$56,160 year
HybridLawrenceville, New Jersey, United States
Job Summary
Coordinate virtual and in-person meetings across multiple time zones, setting agendas, determining participant availability, and providing discussion summaries. Assist with special events by managing invitations, hotel arrangements, logistics, and expense reimbursements while preparing materials like participant lists, agendas, and PowerPoint slides. Maintain departmental SharePoint, Outlook calendars, and project plans in Asana, and serve as a liaison for administrative information across departments. Support the Executive Director and Institute by tracking deadlines, assembling background materials for senior leader meetings, and assisting with fundraising and business development administration.
Required Qualifications
- Minimum of a high school diploma or equivalent
- 3+ Years of administrative office experience
- Highly proficient in Microsoft Office Applications (Excel, Word, PowerPoint, Teams, SharePoint) and Zoom
- Ability to manage multiple projects and assignments from several staff members
- Detail-oriented, independent learner who can adapt to fast-paced environments and work with diverse professionals
- Highly organized with good time management skills
- Effective verbal and written communication skills, including communicating with precision across levels and functions
- Strong attention to detail and excellent proofreading skills preferred
- Solid business acumen and creative problem-solving skills
- Personal qualities of integrity, credibility, and commitment to the mission of ISPOR
- Associate or bachelor's degree
- Experience working in a global organization, association, or other nonprofit, healthcare, communications agency, or related organization
- Experience in a matrix/cross-functional team environment, with a natural inclination for working collaboratively across teams, cultures, and experience levels
- High cultural sensitivity and awareness
- Must be flexible and available to work across different time zones
- Must be currently authorized to work in the United States (U.S.) on a full-time basis
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