Administrative Assistant
$52,000–$56,160 year
HybridLawrenceville, New Jersey, United States
Job Summary
Coordinate virtual and in-person meetings across multiple time zones, setting agendas and providing discussion summaries. Assist with special events logistics, including invitations, hotel arrangements, and expense reimbursements. Prepare meeting materials, maintain departmental SharePoint, and manage calendars and project plans in Asana. Serve as a liaison for administrative communications, proofread documents, and process visa requests and membership conference supplies. Manage technology procurement, vendor renewals, and invoice reconciliation while maintaining confidentiality. This role supports the Information & Engagement department within ISPOR, a global leader in health economics and outcomes research. Candidates must be authorized to work in the United States and possess strong organizational skills.
Required Qualifications
- Minimum of a high school diploma or equivalent
- 3+ Years of administrative office experience
- Highly proficient in Microsoft Office Applications (Excel, Word, PowerPoint, Teams, SharePoint) and Zoom
- Ability to manage multiple projects and assignments from several staff members
- Detail-oriented, independent learner who can adapt to fast-paced environments and work with diverse professionals
- Highly organized with good time management skills
- Effective verbal and written communication skills, including communicating with precision across levels and functions
- Strong attention to detail and excellent proofreading skills preferred
- Solid business acumen and creative problem-solving skills
- Personal qualities of integrity, credibility, and commitment to the mission of ISPOR
- Associate or bachelor's degree
- Experience working in a global organization, association, or other nonprofit, healthcare, communications agency, or related organization
- Experience in a matrix/cross-functional team environment, with a natural inclination for working collaboratively across teams, cultures, and experience levels
- High cultural sensitivity and awareness
- Must be flexible and available to work across different time zones
- Must be currently authorized to work in the United States (U.S.) on a full-time basis
Desired Qualifications
- Must be able to lift 50 lbs
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