Administrative Assistant
$36,608–$36,608 year
On-site · Toronto, Ontario, Canada
Job Summary
Administrative Assistant role in a Canadian non-profit; responsibilities include general office duties, file management, scheduling, meeting preparation, program/event support, communications, volunteer coordination, data entry, and basic bookkeeping support. Requires strong communication skills in English and Farsi, experience with Microsoft Office and Google Workspace, and ability to handle confidential information. Office in Toronto, Ontario; in-person work for an 8-week contract at 35 hours/week, starting June 29, 2026; wage $17.60/hour. Ideal candidates are post-secondary students or recent graduates in relevant fields with prior administrative or customer service experience.
Required Qualifications
- Post-secondary student or recent graduate in Business Administration, Office Administration, Communications, or a related field
- Previous administrative, office support, or customer service experience (professional, academic, or volunteer)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Google Workspace tools
- Experience coordinating meetings, scheduling, and preparing agendas and minutes
- Strong organizational skills with the ability to manage files, records, and multiple administrative processes efficiently
- Excellent verbal and written communication skills, with a professional and courteous approach to emails, phone calls, and in-person interactions
- Ability to handle confidential information with discretion and professionalism
- Comfortable supporting event logistics, including both in-person and virtual formats (e.g., Zoom, Google Meet)
- Strong interpersonal skills with the ability to engage effectively with members, volunteers, and community partners
- Ability to work independently while also supporting a collaborative team environment
- Experience with databases, CRM systems, or registration platforms is an asset
- Familiarity with basic bookkeeping or financial processes (e.g., cheque requisitions, documentation) is an asset
- Willingness to assist with occasional outreach, communications, and light social media support
- Interest in nonprofit, community-based work, and supporting diverse populations is strongly preferred
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