Administrative Assistant
On-siteGeorge Town, Penang, Malaysia
George Town, Penang, MalaysiaOn-siteFull TimeMid LevelMedical DeviceEnterprise
Full TimeMid LevelEnterpriseMedical Device
Job Summary
Manage the executive calendar, scheduling all internal and external meetings, resolving conflicts, and coordinating travel worldwide including flights, hotels, and visas. Prepare agendas, objectives, and reports for the VP of Ops and management team. Coordinate meetings, events, and offsites, ensuring Zoom setup, equipment readiness, and action item tracking. Screen and route correspondence, process expense reports, and manage confidential information. Support interview schedules, manage vacation plans, and handle special projects such as presentations and analytics.
Required Qualifications
- A minimum of 2-5 years of administrative support experience
- At least 3 years' experience supporting executive level staff
- Four-year college degree
- Maturity to manage and maintain confidential and sensitive information
- Strong communication skills, both verbal and written
- Good judgment to make decisions on administrative tasks
- Agility with the 'can-do' attitude with positive energy
- Strong ability to prioritize and juggle tasks and projects
- Proven dependability, reliability, and resilience
- Unrivaled organization skills
- Strong customer service professional presence
- Ability to travel up to approximately 10%
- Strong experience using the MS Office product suite including Outlook, PowerPoint, Excel and Word
- Visio
- Ability to engage and collaborate with other administrative support staff, company executives, employees
Desired Qualifications
- Visio a plus
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