Administrative Assistant
$37,440–$47,840 year
On-siteVisalia, California, United States
Job Summary
Prepare and process customer billing and invoicing, review job information and purchase orders for accuracy, and manage lien filings and documentation deadlines. Apply customer payments, maintain accounts receivable records, and follow up on past-due accounts to support collection efforts. Resolve billing questions, payment discrepancies, and customer account issues while communicating with sales, branch leadership, and Accounting. Organize digital and physical files, prepare internal reports, and answer phone calls to direct inquiries. Work Monday through Friday with a drug test and background check required.
Required Qualifications
- experience in both billing/invoicing and accounts receivable
- Experience with billing/invoicing and accounts receivable required
- General understanding of basic accounting principles and payment processing
- Strong attention to detail, organization, and problem-solving skills
- Excellent written and verbal communication skills
- Strong computer and data-entry skills
- High school diploma or GED required
- You must be able to lift light to moderate weight
- You must be able to sit for extended periods of time
Desired Qualifications
- experience with accounting software and spreadsheets preferred
- Ability to work independently, meet deadlines, and manage multiple priorities
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