Administrative Assistant III
On-siteAmarillo, Texas, United States
Job Summary
Oversee and manage budgets from federal, state, and local sources while creating and maintaining databases for programs like LIFT and Reading & Math Academies. Coordinate workshops, conferences, and in-service meetings by registering participants, reserving rooms, and preparing materials for division reports. Handle general administrative tasks including data entry, travel reimbursement tracking, telephone management, and filing to support the Curriculum and Instruction department. Manage time and calendar responsibilities to meet deadlines while maintaining confidentiality and adhering to ESC safety policies. Travel as part of job duties and perform other assigned tasks that directly impact student performance in Region 16.
Required Qualifications
- High School diploma or GED
- Ability to complete all Google Basics On-Demand trainings within the first six month of employment
- Ability to learn and work within Monday.com project management system
- Ability to understand tracking and spending of federal, state, and local funds within the first six months of employment
- Required proficiency in Microsoft Office Suite, Google Workspace, spelling, punctuation, and grammar
- Skilled in general office procedures, including answering telephones, filing, data entry, and maintaining an organized workspace
- Must be service-oriented, a team player, self-motivated, and responsible to complete all assignments
- Exhibits tact and relates well to people
- Ability to handle multiple tasks under pressure with ease
- Projects a positive, professional, organizational image through in-person and phone interaction with customers
- Must be physically able to tolerate prolonged sitting, frequent standing, occasional bending/stooping, pushing/pulling, twisting, and standing
- Must be physically able to tolerate frequent standing and walking, repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching, occasional driving
- Must be physically able to tolerate regular light lifting and carrying (less than 15 pounds); may require occasional heavy lifting and carrying (45 pounds or more)
- Must be physically able to work inside; tolerate occasional travel between work sites; regular exposure to noise
- Must be able to work with frequent interruptions; maintain emotional control under stress; work prolonged or irregular hours on occasion
- Regular Attendance is an essential function
Desired Qualifications
- 3 years or more experience
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