Administrative Assistant III (Day Shift - 7:30 am to Completion)
$45,968–$76,606 year
On-siteLakeland, Florida, United States
Job Summary
Manage complex calendars, schedule appointments and meetings, and coordinate logistics for multiple individuals while handling sensitive confidential information. Prepare and edit correspondence, reports, and presentations; process expense reports, purchase orders, and invoices to ensure policy compliance. Organize physical and electronic filing systems, coordinate travel arrangements, and support onboarding by preparing workstations and documentation. Prioritize emails, answer phones, and direct inquiries appropriately while maintaining order in office supplies. Work from 7:30 AM until daily operational completion, requiring flexibility to extend beyond standard hours. This role provides advanced administrative support critical for efficient daily operations within a Fortune 10 healthcare company.
Required Qualifications
- 3+ years of related experience
- High school diploma or equivalent
- Minimum of 5 years of progressively responsible administrative experience
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills with a strong command of English grammar and spelling
- Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously
- Demonstrated ability to exercise discretion, maintain confidentiality, and handle sensitive information with professionalism
- Strong interpersonal skills with the ability to interact effectively with all levels of employees and external contacts
- Proactive and resourceful with a strong attention to detail and accuracy
- Ability to work independently with minimal supervision and as part of a team
- Flexibility to work until daily tasks are completed, which may extend beyond standard business hours
Desired Qualifications
- Associate's degree or higher
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